Privacy Policy

Niche-Scent respects your privacy and handles business contact information with care. This Privacy Policy explains how we collect, use, store, and protect information submitted through our website, contact forms, email communication, WhatsApp, and other business communication channels.

Niche-Scent operates as an international B2B fragrance partner, connecting selected European fragrance brands with distributors, retailers, and business partners across international markets.

Information we collect

When you contact us through our website, email, WhatsApp, or other business communication channels, we may collect the following business-related information:

• Name
• Company name
• Job title or role
• Business email address
• Business phone number
• Website or company information
• Inquiry type
• Message content
• Any other business-related information you choose to provide

We may also collect basic technical information, such as IP address, browser type, device information, cookies, and website usage data. This helps us maintain, secure, and improve our website.

How we use your information

We use the information we collect to:

• Respond to business inquiries
• Communicate about partnership, wholesale, or distribution opportunities
• Provide information about our fragrance portfolio and services
• Manage business relationships and commercial communication
• Improve our website, communication, and internal business processes
• Comply with legal, administrative, and security obligations

We do not sell your information to third parties.

Legal basis for processing

We process information only when we have a valid legal reason to do so. This may include:

• Responding to your request or inquiry
• Preparing or performing a business agreement
• Complying with legal obligations
• Supporting our legitimate business interests, such as business communication, website security, service improvement, and commercial relationship management
• Your consent, where consent is required

Sharing of information

We only share information when necessary for business operations, legal compliance, technical support, or professional advice.

This may include trusted service providers such as website hosting providers, email services, analytics tools, IT support providers, administration providers, legal advisors, or other professional advisors.

These parties may only use the information for the purpose for which it was shared and must handle it securely.

International business communication

Because Niche-Scent works with international business partners, information may be shared or processed outside the Netherlands when necessary for business communication, partnership discussions, or commercial operations.

Where required, we take appropriate steps to protect your information.

Data retention

We keep information only for as long as needed for the purpose for which it was collected.

Business inquiry data may be kept for as long as necessary to respond to your request, maintain business records, manage future communication, or comply with legal and administrative obligations.

When information is no longer needed, we will delete or anonymize it where reasonably possible.

Cookies and website data

Our website may use cookies or similar technologies to improve functionality, analyze website traffic, and support website performance.

You can manage or disable cookies through your browser settings. Some parts of the website may not work properly if cookies are disabled.

Data security

We take appropriate technical and organizational measures to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no online system can be guaranteed to be completely secure.

Your rights

Depending on applicable privacy laws, you may have the right to:

• Request access to your information
• Request correction of inaccurate information
• Request deletion of your information
• Object to certain types of processing
• Request restriction of processing
• Request data portability
• Withdraw consent where processing is based on consent

GDPR rights include access, rectification, erasure, restriction, objection, portability, and rights related to automated decision-making.

To exercise these rights, please contact us using the details below.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.

Contact

For questions about this Privacy Policy or how your information is handled, please contact us:

N-Scent
Weena 690
3012 CN Rotterdam
The Netherlands

Phone / WhatsApp: +31 (0)103073363
Email: info@niche-scent.com
Website: www.niche-scent.com

BTW number: NL004927759B97
KVK: 91942772